Broadwoodkelly Parish Council
Annual Council Meeting of Broadwoodkelly Parish Council
Minutes of the Annual Council meeting held on Tuesday May 24th 2022 following the Annual Parish Meeting in Broadwoodkelly Village Hall.
Present: Chairman Cllr R. Heggadon, Cllrs R. Gant, Mrs B Cook, J Clark, A. Penny, D. Reed and Mrs C. Brook
Borough Councillor for the Exbourne Ward, Barry Ratcliffe, was unable to attend. There were three members of the public present.
1. To receive apologies for absence and consider if the reason for the absence should be approved by the council.
Councillor Ratcliffe was unable to attend and had sent his apologies.
2. Elect a chairman
Councillor Reed proposed Councillor Heggadon as Chairman. This was seconded by Councillor Gant. Councillor Heggadon stated he would remain as chairman for one more year.
3. Elect a Vice-Chairman
Councillor Mrs Brook proposed Councillor Mrs Cook. This was seconded by Councillor Gant.
4. Declarations of Acceptance of Office:
Cllrs R. Heggadon and Mrs B Cook signed the Declaration of Acceptance of office.
5. Nominations for Representatives on other Committees:
5.1 Broadwoodkelly Village Hall Committee
Councillors Gant and Clark are happy to remain as the representatives.
5.2 Representative on the Northern Links Committee
No notification has been received that these meetings have started again so once this is received the council will elect representatives then.
5.3 P3 Co-ordinator
Councillor Gant stated he was happy to continue in this role.
5.4 Representative on the Broadwoodkelly Community Web Group
Councillor Mrs B Cook stated she was happy to continue.
6. Dates, times and venue of future meetings
The parish council currently hold their meetings on the fourth Tuesday of every other month (January, March, May etc.) at 7.30 pm in the village hall. The members of the council confirmed they were happy to continue with this arrangement.
7. Declaration of Interest from Members:
There were none.
8. To receive and approve the Minutes of the meeting held on 22nd March 2022
Cllr Mrs B Cook proposed that the minutes be signed as a correct record. This was seconded by Cllr Mrs C Brook. The chairman signed the minutes.
9. Public Participation – the members of the public did not wish to address the council at this stage.
10. Report by Borough Councillor
The Borough Councillor was not present.
11. Past Subject Matters for further discussion:
a. [6.a] Parish Website – Cllr Mrs Cook stated the hits have increased since the broadband went down. Councillor James McInnes has emailed saying the repair should be carried out at the end of the week.
b. [6.b] Areas of highways requiring work to utilise TAP fund money – the Middlecott Farm to Ingleigh Green road is in a terrible state, but the parish council is unable to carry out this work.
c. [6.c] HM Queen Elizabeth II Platinum Jubilee – the mugs have been received and the clerk has brought them to the hall this evening. A list of the children has been prepared and this was handed to the chairman. There are a few children’s names to ascertain and this will be done before the presentation. It was decided to charge £6 per mug for those who have ordered mugs to buy.
d. [6.e] Dedicated email addresses for councillors in connection with council business – two councillors have set up separate emails.
e. [6.f] Broadband – this remains non-existent until the repair is made.
f. [6.g] Neighbourhood Plan – an informative remote meeting was held with Duncan Smith (Neighbourhood Planning Officer South Hams and West Devon Borough Councils). It is a useful tool to have, but it is a lot of work for people who wish to take it on. Advertise it at the next meeting and invite members of the public to come and express their opinion. A member of the public is a planning officer and stated it is an opportunity to prepare planning policy
12. Clerk’s report and correspondence received:
The following correspondence is contained within the Councillors folder:
a. Risk Assessment – Councillor Gant will carry out a risk assessment of the councils assets.
b. Clerks and Councils Direct
c. Elan City
13. Planning:
a. Application No. 4055/21/FUL Ridgeway, Ingleigh Green, Broadwoodkelly – change of use of land from agricultural to equestrian together with erection of stable building (retrospective) – no comment submitted.
b. Application No. 1433/22/FUL Land at SX 6173 1058 – erection of detached cottage with off road parking. Discuss at meeting.
The Chairman asked if any members of the public wished to comment on this application. Mr and Mrs Walters wished to address the council independently.
Mrs Walters addressed the council. Some important information has not been included with application: no levels, no internal layout, no heritage impact assessment and no construction management plan. The proposed plot is an un-developed space in the village and this should be protected. The close proximity of the proposed development to the historic church and listed cottages (Clarkestown and Walson) and the impact it will have on those properties (over-bearing, overlooking the nearby properties. Loss of natural light, noise and disturbance. It is out of scale and out of character.
Mr Walters wished to object. He lives directly opposite the proposed site. He has to adhere to strict rules as his property is a Listed Building. The proposed dwelling will destroy the character of this historic part of the village and have a detrimental impact on the village scene.
The chairman thanked them for their comments and then asked the councillors for their opinions. Councillors had concerns that the property would dwarf the nearby Church Cottages as there are no levels included with the application. The proposed dwelling is a very modern design and not in keeping with the surrounding properties, which includes All Hallows Church. The road is very narrow for access and it is in the Conservation Area. The parish council objects and the clerk will prepare an objection and send to councillors for approval prior to submission.
The two members of the public left the meeting.
The clerk apologised as the following two items had been overlooked when preparing the agenda.
c. Applic No. 3975/21/ARM Lower Ingleigh, Broadwoodkelly – Application for approval of reserved matters seeking approval for design and layout following outline approval 1408/21/OPA for erection of agricultural workers dwelling. Conditional approval given.
d. Applic. No. 4185/21/ARC Mount Pleasant Farm, Broadwoodkelly – Application for approval of details reserved by condition 4 of planning permission 2686/21/FUL. Discharge of condition approved.
14. Finance
a. Internal Audit completed and report read out to the council.
There were no issues raised.
b. Approve the Annual Governance Statement of the Annual Return
The Annual Governance and Accountability Return had been circulated to the councillors prior to the meeting. Councillor Penny proposed the Annual Governance Statement be approved. This was seconded by Councillor Cook and agreed by all. The chairman and the clerk signed the Statement.
c. Approve the Accounting Statement of the Annual Return
Councillor Penny proposed the Accounting Statement be approved. This was seconded by Councillor Cook and agreed unanimously. The Chairman signed the Statement (the RFO/Clerk had already signed).
d. To approve the Certificate of Exemption contained in AGAR
It was unanimously agreed to approve the Certificate of Exemption, which was signed by the Chairman and RFO/Clerk
e. Received first half of precept – £1360.50
f. Invoice from DALC for renewal of membership – £64.44
Councillor proposed that this invoice be paid. This was seconded by Councillor Gant and agreed by all.
g. Invoice from clerk for wages/expenses – £207.17
This invoice includes the purchase of ink for the printer. Councillor Penny proposed that the invoice be paid. This was seconded by Councillor Mrs Brook and agreed by all.
h. Invoice from Internal Auditor – £45.00
Councillor Penny proposed that this invoice be paid. This was seconded by Councillor Clark and agreed by all.
i. Renewal of insurance – £344.00
The clerk explained that the pro forma invoice contained no details about paying by cheque. She has emailed to enquire but has not received a response. She stated she could pay by debit card and then be reimbursed at a later date. The council agreed to pay her a cheque at the meeting.
j. Interest on Business Reserve Account (March/April) – £0.53
The amount has increased as the bank has increased the interest rate from 0.01% to 0.10%.
k. Balance at Bank – as at 29th April 2022 the balance in the Current Account was £8353.88. This includes receipt of the precept, but does not include the cheques signed at this evening’s meeting. As at 29th April 2022 the balance in the Business Reserve Account was £6787.14
15. Matters for further reporting: Councillor Mrs Cook wished to express her disappointment in the tone of an email sent by a planner in connection with a planning application. She felt the comments were ill advised. Councillor Penny saw no reason to pursue the matter.
Councillor Gant stated the noticeboard was in need of a minor repair and he would attend to it.
16. Confidential discussion:
16.1 Enforcement cases
These remain the same.
17. Date of next meeting:
July 26th 2022
There being no further business the meeting closed at 8.34pm